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Project Systems Acquisition Plan Essay

Project Systems Acquisition Plan Essay.

Project Systems Acquisition Plan Essay

Project Systems Acquisition Plan

ENT/586

June 11th, 2018

Project Systems Acquisition Plan

Ideally, the enterprise will seek to employ information technology outsourcing as the preferred system design and development approach. Outsourcing is one of the popular approaches adopted by many organizations and is common in large enterprises especially those handling vast operations. Information technology entails the use of systems in running operations and linking parties and enterprises. The development of mature human capacity is the reason behind the increased rate of outsourced merit among parties. According to Henningsson and Øhrgaard (2016), various department such as procurement, accounting, human resource as well as finance utilize different innovative guides. From time to time, organizations are exposed to different marketing conditions. The trend however with most organizations is that many of them have been using information technology outsourcing are the primary means of boosting their performance in the market. Baltzan and Phillips (2015) defines information technology outsourcing as obtaining of all or part of the IT operations to an external party. Ideally, it is a subset of business process outsourcing (BPO). The most common reason for outsourcing is usually for cost reduction purposes as well as lack of IT resources by the company. There are a good number of arguments for and against IT outsourcing and these propositions are quite useful in decision making.

Whether outsourcing or insourcing, procurement decisions are critical to an organizations since they impact the cashflows significantly. Proponents of IT outsourcing suggest that outsourcing helps an organization gain resources which it could not produce on its own or which are too expensive. Moreover, IT outsourcing helps link the suppliers and demanders and thus helps the organization network with other institutions. Critics on the other hand claims that IT outsourcing is too expensive and inefficient to the organization. Presently, organizations are considering outsourcing as an effective way to obtain services from a more specialized institutions with the knowledge, skills and expertise in a certain IT specialty. In the short run, IT outsourcing is cost effective as it saves the company the expenses of having to purchase the equipment needed to perform operations. Additionally, it saves the company from having to train employees in using an equipment. Nevertheless, an organization that utilizes IT outsourcing is miles ahead of the company that does in-house outsourcing with limited resources. Notably, outsourcing information systems is affected by a variety of factors including deflation of wages, political opinion as well as high work supply. It may be quite impossible to envisage the period in which the pattern of outsourcing of IT will take be evidenced since the platform of IS outsourcing dynamically keeps on changing every moment.

Amoatey and Mawuena Vincent Kodzo Hayibor (2017) postulates that there are two principal edges in the approach towards dynamic capacities in the enterprise. Ideally, IT skills encompass decisions of a certain data advancement together with their characteristics. Enrolling IT design dynamic ability either enables or disables the IT capabilities to steer business changes. IT outsourcing is of different types. However, the level of outsourcing can be measured by the number of activities outsourced as well as the amount of cost corresponding to the total cost of informatics. Informatics is a perfect epitome of an IT outsourcing errand that an organization can consider. The key focus of outsourcing is lowering costs, reduce work costs as well as the opportunity to focus on center business forms as opposed to monotonous tedious assignments.

Steps in system acquisition process

The acquisition process is more or less like the life cycle of the system in consideration. The different processes in the acquisition process include planning, analysis, design, acquisition as well as maintenance. The planning step involves the scrutinization of the underlying of any problem and goes further to ascertain possible solution that could help cure the problem. During planning, the time, cost and benefits of the project will be identified. Ideally, the company is poised to unearth the employee and stakeholders’ expectations. The second phase is the analysis and requirements stage. Ideally, the process is useful in configuring the functional requirements of the project. It the stage in which system analysis is conducted and processes such as analysis of the needs of the end user of the system with regards to the expectations are defined. Design is yet another stages in the acquisition process and in this phase, the pivotal requirements, operations as well as features of the project will be described by the end users. The technical work commences in the development phase. The network engineer and/or the database developer is engaged and tasked with the onus of managing the IT project. Major installations and project changes take place in this phase (Jiang, Perng, Sailer, Silva-Lepe, Zhou & Li, 2016). It is then that implementation follows next and in this phase, the system analyst and end users will be the direct recipients. A lot of coding for the program is written in this phase. Operations and maintenance is the last phase and is basically the phase which the end users can fine tune the system to boost the performance of the system.

Recommendation

The best approach would be outsourcing of the information system. Information and structural guides would be best suited to this approach. Ideally, this technique is most preferable as it drains the waste and misfortunes which would some way or another be obtained inside a firm in occasions where the system does not successfully coordinate the operations of the organizations. Ideally, this is a long term procedure and the fact that it sustains the present needs of the business as well as the future wants. The dynamic capacity theory points out the best means of achieving objectives of the project.

Conclusion

The need to outsource arises out of the diversification in the market. Many organizations have shifted to the use of outsourcing as a preferable means of undertaking projects. From the articles, it is true to say that outsourcing requires understanding of the business and market needs. The IT market is quite competitive and it requires an organization with a fine tuned skills to capture the demand and opportunities that arise. Apart from increased information sharing, IT outsourcing also helps in making major improvements on the systems depending on how information is utilized (Addas, S., & Pinsonneault, 2016). Moreover, IT outsourcing is the key to effective decision making. With information technology, planning, analysis, design, acquisition as well as maintenance can be achieved. The expanding rate of outsourced benefit among people has been credited to the inevitably development of mature human capacities. In the overall, information technology outsourcing generates a series of merits and boosts performance in the market place.

References

Addas, S., & Pinsonneault, A. (2016). IT capabilities and NPD performance: Examining the mediating role of team knowledge processes. Knowledge Management Research & Practicedoi:10.1057/kmrp.2014.16

Amoatey, C., & Mawuena Vincent Kodzo Hayibor. (2017). Critical success factors for local government project stakeholder management. Built Environment Project and Asset Management, 7(2), 143.

Baltzan, P., and Phillips, A. (2015). Business Driven Information Systems (5th ed)

Henningsson, S., & Øhrgaard, C. (2016). IT consultants in acquisition IT integration: A resource-based view. Business & Information Systems Engineering, 58(3), 193-212. doi:10.1007/s12599-016-0433-5

Jiang, Y., Perng, C., Sailer, A., Silva-Lepe, I., Zhou, Y., & Li, T. (2016). CSM: A cloud service marketplace for complex service acquisition. ACM Transactions on Intelligent Systems and Technology (TIST), 8(1), 1-25. doi:10.1145/2894759

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